The documents below will help aid your planning and help answer questions during the C.A.R. year. You need Adobe's Acrobat Reader software installed on your computer. If you don't have it, you can click here and download it for free.  Please be advised that N.S.C.A.R. Headquarters cannot answer any questions regarding Acrobat Reader, nor do we provide support for it.


Simply select a link to download/view the PDF. To print the file, click on the printer icon within Acrobat Reader.

Please Note: These documents are the latest versions, and supersede all paper copies previously distributed.

Prospective Members:  Please view our Application & Guidance page for help with completing the application for membership.

N.S.C.A.R. Application Please save this blank file to your computer before completing it. Completing within the Internet browser may cause data loss.

Download the Membership Brochure ! (Print double sided and fold into a Tri-Fold)

See the tabs below for additional forms. 
Order Forms
Donation Pins and Life/National Promoter Form
Magazine Subscription Order Form
Magazine Advertising Contract
Certificate Attesting Membership (formerly called Certificate of Good Standing) Request Form

NOTE:  The Hamilton Order Form is no longer available.  Hamilton Insignia has created an ordering site on its Web site:  Orders placed on that site will be authorized automatically through National Headquarters. 

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Grave Marker Form

Application to place an N.S.C.A.R. Grave Marker

Senior National Historian to place a grave marker.
Writing reports is not difficult, but some formatting points are very important to preserve our reports for future generations of C.A.R. leadership.  If you ever have questions about report formats, please contact the Recording Secretary for the appropriate National Board.  Further details can be found in the Standing Rules -- located in the C.A.R. Handbook!

  • Title of office
  • Date reported
  • Typed in third person on standard size 8½ x 11-inch white bond paper
  • 1½-inch left margin
  • No staples, punched holes, or stationery.  (This includes letterhead)
  • Signed in ink by the National Officer and Senior National Officer
  • Printed in triplicate (Two for the Recording Secretary)
Report Guidelines

Report Examples

Answer Key for Reports

National Board (including National Officers, State Presidents, and National Chairmen): 
Please follow the guidelines that are set by the National Society in the document provided.   All reports must be submitted to the Senior National Recording Secretary with both signatures by 1:00pm Friday of the in-person Convention.  Only reports submitted on time with both signatures will be read during National Convention; all others will be filed.  All reports will be reviewed before the business session. Any reports that include a travel log or events unrelated to C.A.R. or the person's position will be handed back for corrections. If corrections are not made, the report will be filed.   

After reading your report during Convention, please hand them in either to the National Recording Secretary or the Senior National Recording Secretary signed by both you and your senior.  If you have any questions please email the National Recording Secretary and the Senior National Recording Secretary. 

Senior National Board (including Senior National Officers, Senior State Presidents, and Senior National Chairmen): Your reports should follow the guidelines above, but your member is not required to sign your report.